Printing Tender Writing Case Study

Tender Information

  • Date:
  • 2021
  • Description:
  • This Contract was a Framework Agreement for the provision of printed items to the House of Lords and the House of Commons and some Parliamentary Associations.
  • Details:
  • The tender was for the provision of a print service to provide a wide variety of specialist and general print products.
  • Contract value:
  • Initial 2-year contract and the option to extend by a further two years. Lot 1 - Specialist Print £300,000 Lot 3 - General Print £650,000
  • The aim:
  • This was the second tender from this authority and the aim was to win as we had done previously in 2015 against stiff competition for the same client
  • The outcome:
  • Tender Experts obtained the highest score for our client achieving 94.27% for Lot 1 and 97.75% for Lot 3. We have written for this client for many years and never failed to win a tender for them.

The Challenges:

We had to adhere to strict word limits on questions that were very detailed. Furthermore, each question had to include all the lots the client was applying for and tailor the answers to the different specifications for each lot. This demanded a high level of attention to detail and painstaking cross-checking.

All the prices were benchmarked against market intelligence gained from the trade supplier base to protect our client and ensure they were entering prices that were realistic for the authority and weren’t going to lose out to trade suppliers. The authority had an extremely secure portal with two factor authentication which required us to use the client’s unique access codes which changed each time we needed to log in.

For examples of our other tender writing case studies, please click here.

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