Tender Experts will help you find a tender that you can win, once you have identified the tenders that are right for your business, now is the time to work out who will undertake the bid writing process. Irrespective of who is writing the tender response for you, it is important to have a sound understanding of the assessor’s requirements, an overview of the tender writing process and access to all of the supporting materials required within the tender response
For instance, it may be better to outsource the tender response service as often an outsourced tender writer is focused upon the assessor’s needs more than the responders business. More often the assessor is interested in several key points and an experienced tender writer should be able to identify the needs and create the case for success.
At the same time, it would be best if you outsourced your bid or tender writing services to tender experts with resourceful tender or bid writing information. These tender experts must help you identify your realistic opportunities, provide you with honest tender reviews and at the same time enhance the bid writing process with expert advice throughout the entire process, right from initial research to final submission of the work.
Technical Tender Response
When your tender is focused on a specific product or service, with technical terminologies, then it would be
best if you supported your bid writing services with a technical resource fully conversant I the required subject matter and business process to deliver. Working together, the bid writer and technical resource can create a well-versed and technical response, capable of influencing the assessor.
The Tenderers’ Response to the ITT will be compliance checked and evaluated by the assessor, it is a key requirement that you follow the format outlined within the ITT and laid out by the assessor, as the ITT assessor will be looking for a response that in the first instance meets with his key indicators. Do not make it difficult for the assessor to find the answers to his ITT
An experienced Bid writer will not just write an eloquent response, the same person will need to structure the tender response to meet the assessor’s needs and provide your business with the best advantage. At the same time, your bid writing team will need to locate and identify differentiators in your tender response that could influence the awarding authority, perhaps being inclusive, local, offering opportunities to the disadvantaged, providing extra value to the community in some way as well as being focused on delivering added value, will often get noticed and may influence the assessment team.
The Executive Summary
An executive summary should summarize the key points of the tender response. It should restate the purpose of the report, highlight the major points of the report, and describe any results, conclusions, or recommendations from the report so that a busy executive will be able to identify the key features of the response. This is not a time to focus on the detail which should come later within the proposal.
Tender Experts always recommend having the executive summary and tender response reviewed by an experienced senior bid writing team leader before the tender is agreed upon and submitted. The review should focus on consistency, structure, presentation, and ease of navigation.
Tender writing Policies
Consistently an ITT will require the bid writer to incorporate all the company policies and policy statements within your tender response. Typically the Assessor will be looking to partner with a safe, well structured, fair, and competent partner to deliver its products or services. Having a full complement of well-drafted policies and procedures along with industry and international accreditations will save time in the bd writing process and having easy access along with proof of distribution will speed up the tender writing process.
The Final Note
The entire bid writing process can be an overwhelming & daunting experience, especially to a novice tender writer. There are typically 5 key principles we advise
- Take the time to identify tenders you can win. (not just the tenders you want)
- Use the best resource to present the best solution on your behalf. (Render Experts)
- Understand the assessor’s needs and make it easy for him to see that you understand his needs
- Offer “best value”, you don’t always need to be the fastest or the cheapest, assessors rate value.
- Be Consistent
With Tender Experts, creative insights, and a sound understanding of expertise in tender writing, you will be able to enhance the entire process of bid writing and ensure that you are successful in the ITT bid writing market. Where the in-house skills require support, Tender Experts will provide you with bid and tender writing evaluation and support services to give you the best chance of winning.
